LOTB Executive Board Elections
Time Commitment
During the school year the Executive Board meets one night a month for an administrative meeting and it is expected that Executive Board members attend most (if not all) general membership meetings. The busy parts of the year are right around showtime in November and April.
There will also be minor turnover meetings during the summer to prepare the new board to take on their responsibilities.
There will also be minor turnover meetings during the summer to prepare the new board to take on their responsibilities.
Positions Available
Currently all board positions are filled for the 2024-25 school year, but we will have some members leaving as their student graduates. Below you will find a description of the most common function of each role as stated in the bylaws.
President:
Vice President of Fundraising:
Recording Secretary:
Corresponding Secretary:
- Provide leadership to the organization and oversee the performance of all officers.
- Prepare written agendas for and conduct all scheduled and special meetings of the organization and the Board.
- Monitor all projects, programs, and functions of the organization to ensure that all are carried out as decided and that they support the organization’s purpose.
Vice President of Fundraising:
- Coordinate fundraising activities, as approved by the Board and general membership.
- Oversee the Fundraising Committee and act as its Committee Chair unless another member volunteers or is appointed by the Vice President – Volunteerism.
- Create public awareness initiatives to ensure that the organization is visible to the community and those interested in donating.
- Oversee recruitment and coordination of volunteers for the various activities of the organization such as committees, show volunteers, chaperones, and others.
- Recruit and appoint Committee Chairs as needed, and serve as Committee Chair to any committee in need of one.
- Prepare and present the annual budget to the Board for review and comment in the first Executive Board meeting of the new fiscal year. Then submit the annual budget, appropriately annotated, to the general membership in the September meeting for final approval.
- Keep the financial books and account for all income and expenses of the organization.
- Report to the general membership meeting each month a financial report of all activity from the past month, as well as a verbal report of the current balance of all accounts.
Recording Secretary:
- Record minutes of all meetings and report them at the next meeting.
- Distribute minutes of all meetings to the Board and general membership after each respective meeting.
Corresponding Secretary:
- Manage all external communication of the organization such as email announcements and reminders to the general distribution list, newsletters, website posts, social media posts, and others.
- Maintain permanent records of all correspondence received and sent, all theatre activities in the district and the advertising materials used for each, achievements of students, and similar records.
Nomination Process
To nominate yourself or a friend, all you have to do is send an email to [email protected] stating who is being nominated, to what role you are nominating them, and why they would be a good fit for the board. The person being nominated must be an official member of the LOTB before voting takes place at the meeting. All that is required to become an official member is to submit the Membership Form below.